Executive assistant to general counsel and chief financial officer

Tomiko Austin

Executive Assistant to General Counsel and Chief Financial Officer - AT&T INTERACTIVE/ YP

Alta Loma, CA

Seasoned, results driven legal and financial administrative professional with more than fifteen years success in supporting C-level executives in the telecommunications, real estate, nonprofit and energy industries. Possesses outstanding verbal and written communication skills with strong problem-solving experience. Mastery of Microsoft Office applications and accounting software. Positive, motivated and detail-oriented work-ethic with the ability to interface with all levels. Maintains an organized and efficient office and operates independently as a forward-thinking multi-tasker who consistently produces high-quality, accurate work. Exceptional organizational skills and meticulous attention to detail. Strong ability to remain flexible, resourceful, and professional in a fast-paced atmosphere. Exercises judgment and discretion in completing assignments with confidential, sensitive and critical information, files, records and reports.

Work Experience

Executive Assistant to General Counsel and Chief Financial Officer

AT&T INTERACTIVE/ YP -

Glendale, CA

2008 to Present

A wholly-owned subsidiary of AT&T Inc. formerly known as YELLOWPAGES.COM, creates local search products and services that empower consumers to find and connect with businesses across devices and interactive platforms, including online, mobile and TV. Annual revenues of $1 billion and 600 employees.
Responsible for performing advanced, diversified and confidential secretarial and administrative duties requiring broad and comprehensive experience, skill, and knowledge of corporate policies and practices.
• Handle extensive and complex calendar scheduling, anticipating and prioritizing needs quickly.
• Manage appointments, conference room booking, meeting logistics, and materials preparation and press arrangements, and keep the General Counsel and CFO on-track and on-schedule.
• Handle complex travel itineraries and manage, prepare and review expense reports for compliance with company policy and serve as training coordinator for all administrative staff.
• Answer and screen incoming telephone calls, take messages and welcome visitors, for 8 member legal department, including six attorneys and two paralegals, as well as the CFO.
• Review incoming memos, submissions, and reports in order to determine their significance and distribute as indicated in corporate policies and procedures.
• Prepare and submit individual and department expense reimbursement forms on a timely basis.
• Maintain corporate confidentiality, privacy, and security, adhering to records policies.

Accounting Clerk

INLAND AIDS PROJECT -

Riverside, CA

2004 to 2007

A nonprofit organization providing case management and other support services to persons with HIV/AIDS in Riverside and San Bernardino counties. Annual budget of $2 million and 14 employees.
Managed Accounts Payables and ensured completion of monthly fiduciary receipts and bill cycles.
• Entered invoice information for processing and revenue recognition, gathered necessary information for incomplete invoices and reconciled billing statements.
• Researched billing discrepancies and worked with partners to uncover and resolve issues.
• Ensured timely processing and compliance of invoices with contract or sales agreement.
• Delivered timely and accurate processing of monthly consolidated master bills.

Payoff/Payroll Clerk

DIVERSIFIED TITLE & ESCROW SERVICES CO -

Colton, CA

2002 to 2004

A privately-held escrow company providing real estate title, abstract and settlement services in Riverside and San Bernardino counties. Annual revenues of $4 million and 41 employees.
• Handled data entry, reconciliation of timecards, and paycheck distribution.
• Compiled payroll data, computed wages and deductions, and recorded changes to net wages.
• Processed checks and wires to pay off loans and handled exceptions related to processing.
• Served as contact point with other title companies, attorneys, and customers.
• Identified all incoming wires and performed payment clearing account reconciliations.

Office Manager

TRANSCOMP SYSTEMS, INC -

Orange, CA

2001 to 2002

A privately-held firm providing operations management software systems for the solid waste and recycling industry, now a subsidiary of PC Scale, Inc.
Organized and coordinated office operations, procedures and resources for effectiveness and efficiency.
• Updated and maintained accounting journals and other records detailing financial business transactions, including A/R, A/P, inventory and bank reconciliations.
• Designed, built and maintained recordkeeping and filing systems.
• Created policies and procedures, trained new employees and updated as needed.
• Managed procurement of stationery, office supplies, and equipment and all service contracts.

PROFESSIONAL WORK HISTORY PRIOR TO 2001

Office Assistant

WRIGHTWAY PROTECTIVE SERVICES -

Beverly Hills, CA

1998 to 2001

Office Manager

NEXT EPISODE HAIR SALON -

Rancho Cucamonga, CA

1994 to 1998

Education

Bachelor of Science in APPLICATIONS

Cerritos College -

Cerritos, CA

1994 to 1996