Executive Assistant to SVP at Raynham

Job Description

Summary of Key Responsibilities:

• Provide day-to-day support to Senior Vice President and General Manager for Rexel Inc. and his direct reports, as needed.
• Calendar management, correspondence, presentation preparation, travel arrangements, meeting planning/organization, expense reconciliation, policy enforcement, etc.

Requirements:

• Performs administrative duties for executive management. Responsibilities may include screening calls, making/coordinating U.S. and international travel arrangements, preparing presentations, reports, and financial data.
• Composes and types routine correspondence and advanced level presentations.
• Organizes and maintains file system.
• Heavy calendar management - coordinates executives schedule and makes appointments.
• Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings.
• Manages all meeting space & internal video equipment needs for meetings/events.
• Able to work overtime as needed.
• Other administrative duties as needed for position.

Qualifications:

• High level of confidentiality, diplomacy and integrity
• Ability to proactively anticipate needs and take appropriate and timely action
• Flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors
• Excellent attendance record required
• Strong leadership skills with the ability to handle multiple tasks simultaneously while meeting deadlines
• Excellent customer service skills and attitude
• Highly detail oriented
• Excellent organizational, time management, quality execution, and follow-through skills
• Ability to excel in a fast paced, multi-tasked, demanding business environment
• Analytical and able to solve problems
• Strong verbal and written communication skills
• Ability to interact with diverse cultures due to global nature business
• Expert level of proficiency in Microsoft Outlook , Word, Excel, Power Point, and Visio
• Ability to travel to offsite meetings as needed; estimated 10% travel
• Minimum of 7 -10 years executive assistant experience; preferably with 3+ years supporting C-Level executives.
• Bachelors degree highly preferred or equivalent work experience required.
• Previous supervisory experience and/or office management experience preferred.

Language Ability:

Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.

Math Ability:

Ability to apply advanced mathematical concepts such as exponents, logarithms, quadratic equations, and permutations. Ability to apply mathematical operations to such tasks as frequency distribution, determination of test reliability and validity, analysis.

Reasoning Ability:

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Attendance Demands:
The attendance demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Attendance is required Monday through Friday within normal business hours. Employee may be required to work overtime, and occasional Saturdays and Sundays.

Computer Skills:
To perform this job successfully, an individual should have knowledge of word processing software, spreadsheet software, inventory software, internet software and order processing systems.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to talk or hear. The employee is frequently required to stand, walk, sit and use hands to handle, or feel. The employee is occasionally required to reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include ability to adjust focus.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

DISCLAIMER: The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.

"Rexel Holdings USA(including affiliated companies)is an EEO/AA employer"

Job Requirements

Requirements:

• Performs administrative duties for executive management. Responsibilities may include screening calls, making/coordinating U.S. and international travel arrangements, preparing presentations, reports, and financial data.
• Composes and types routine correspondence and advanced level presentations.
• Organizes and maintains file system.
• Heavy calendar management - coordinates executives schedule and makes appointments.
• Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings.
• Manages all meeting space & internal video equipment needs for meetings/events.
• Able to work overtime as needed.
• Other administrative duties as needed for position.

Qualifications:

• High level of confidentiality, diplomacy and integrity
• Ability to proactively anticipate needs and take appropriate and timely action
• Flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors
• Excellent attendance record required
• Strong leadership skills with the ability to handle multiple tasks simultaneously while meeting deadlines
• Excellent customer service skills and attitude
• Highly detail oriented
• Excellent organizational, time management, quality execution, and follow-through skills
• Ability to excel in a fast paced, multi-tasked, demanding business environment
• Analytical and able to solve problems
• Strong verbal and written communication skills
• Ability to interact with diverse cultures due to global nature business
• Expert level of proficiency in Microsoft Outlook , Word, Excel, Power Point, and Visio
• Ability to travel to offsite meetings as needed; estimated 10% travel
• Minimum of 7 -10 years executive assistant experience; preferably with 3+ years supporting C-Level executives.
• Bachelors degree highly preferred or equivalent work experience required.
• Previous supervisory experience and/or office management experience preferred.

Country: USA, State: Massachusetts, City: Raynham, Company: Rexel Holdings, USA.