Job Description
Visiting Nurse Association of Boston
Position Description
Position Title: HIM Specialist Dept: Operations
Reports To: HIM Manager Grade: A
Supervise: N/A Job Code:
Purpose of Position: Obtains Medical Doctor (MD) Orders and Face to Face (F2F) attestations and maintains orders system to assure documentation requirements are met and documents are available for all patients in compliance with regulatory and agency requirements. Supports the clinical operations in each district, through knowledge of medical records process and MD orders/F2F attestation process. Works with manager to achieve and assure integrity and security of patient information and the medical record for all patients.
Accountabilities:
- Understands and values patient’s ownership of medical record
- Understands and implements best practices surrounding protection of patient information and accuracy in obtaining, retaining and storing patient information
- Prints out a complete medical record with appropriate permissions
- Follows agency policy on what constitutes a complete medical record in printing medical records upon request by appropriate agency personnel within guidance of agency policy
- Reports any inappropriate requests of access to manager immediately
- Scans/Prints/Stores documents using Doc Star system with required accuracy
- Participates in scanning and retrieval of patient documents within DocStar system as needed
- Reports any breaches of privacy/security and takes action to minimize further damage
immediately
- Reports weekly to manager on outstanding Orders with plan of improvement for those outstanding documents and barriers to success with appropriate corrective action plans repeat
- Maintains the printing of all outstanding orders that have not been printed using “Orders not Printed Report" weekly
- Using Excel prints Final Claims Report and sorts to obtain orders that MRR/MDO staff are responsible for obtaining
- Uses MD Orders dash to see amount of outstanding orders dollar totals and sorts for easier access and prioritizing plans of action
- Research and resolve Web Chart issues as needed
- Research and resolve outstanding orders problems
- Achieves weekly targets set by management
- Makes weekly site visits to MD offices if needed using personal vehicle.
- Monitors and evaluates system with feedback from customers and district management.
5. Performs other duties as assigned and complies with all policies and procedures of the Agency and other regulators. (8%)
- Attends departmental meeting monthly to obtain all needed information and education regarding integrity of patient’s medical record, security and privacy protection requirements and obtain updated information from manager to support HIM systems
- Participates in Webinars when needed
- Stays current in HIPAA and HITECH regulatory requirements by attending annual Corporate Compliance training and other agency education as required
- Participates in activities that enhance self-competence and the agency’s performance improvement program
Educational/Professional Requirements: Associates Degree required, Bachelors degree preferred; Experience in secure document transmission, retrieval, maintenance and HIM preferred; Two years previous office experience; Detail-oriented with excellent organizational and communications skills; Knowledge of medical terminology preferred; Proficiency in use of Excel, Word, Email, Outlook and other office software.
Physical Demands:
18. Talking; 19. Hearing; 21. Near acuity; 22. Far acuity; 25. Color vision;
27. Coordination of eye / hand / foot controls.
Approvals:
____________________________________ __________________________
(Department Head) (Date)
____________________________________ __________________________
(Vice President) (Date)
____________________________________ __________________________
(Vice President of Human Resources) (Date)
09/13
Job Requirements
Educational/Professional Requirements: Associates Degree required, Bachelors degree preferred; Experience in secure document transmission, retrieval, maintenance and HIM preferred; Two years previous office experience; Detail-oriented with excellent organizational and communications skills; Knowledge of medical terminology preferred; Proficiency in use of Excel, Word, Email, Outlook and other office software.
Country: USA, State: Massachusetts, City: Woburn, Company: VNA of Boston.
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